Privacy Policy

1. Information We Collect

1.1 Account Information

When you sign up using Google OAuth, we collect:

• Email address — for account identification and communication
• Name and profile photo — for personalization within the app

1.2 Google Calendar Data

When you connect your Google Calendar, we access:

• Calendar events — titles, times, locations, and recurrence patterns
• Free/busy information — to find available time slots

We request read and write access to create focus blocks and scheduled tasks on your calendar.

1.3 Information You Provide

• Tasks — titles, descriptions, due dates, and status
• Notes — content you create in the knowledge base
• People — contacts and relationships you add to the CRM
• Projects — project details, milestones, and linked code repositories

1.4 Chat and Voice Session Data

• Text conversations — messages exchanged with the AI assistant
• Voice transcripts — text transcriptions of voice check-ins (we do not store raw audio)
• Actions taken — a log of tasks created, updated, or scheduled during sessions

1.5 Usage Data

We collect anonymous usage metrics to improve the service, including feature usage patterns and error reports.

2. How We Use Your Information

2.1 Core Service Features

• Display your schedule and find available time for tasks
• Create calendar events for focus blocks and scheduled tasks
• Manage your tasks, notes, projects, and contacts
• Provide chat and voice assistant functionality

2.2 AI-Powered Features

Your data (task titles, calendar event summaries, notes) may be processed by AI services to:

• Break down complex tasks into actionable steps
• Suggest optimal scheduling times
• Provide personalized assistance based on your preferences
• Learn facts about your work patterns and preferences

We do not use your data to train AI models. Your data is processed only to provide real-time assistance.

2.3 Communication

We may use your email to send important service updates. We do not send marketing emails without your consent.

3. Google User Data

3.1 What Google Data We Access

When you connect your Google account, we request access to:

• Basic profile information (openid, email, profile) — your name, email, and profile picture
• Google Calendar (calendar scope) — read and write access to your calendar events

3.2 How We Use Google Calendar Data

We use your Google Calendar data to:

• Display your schedule within ExecuFunction
• Find available time slots for task scheduling
• Create calendar events for focus blocks and scheduled tasks
• Avoid scheduling conflicts with existing commitments

Calendar event titles and times may be processed by AI services to provide personalized scheduling suggestions.

3.3 How We Store Google Data

• OAuth tokens — encrypted at rest using industry-standard encryption
• Calendar events — cached locally and re-synced from Google Calendar periodically
• Deletion — all Google data is deleted when you disconnect your calendar or delete your account

3.4 Limited Use Disclosure

Specifically, we commit to the following:

• We only use Google user data to provide and improve user-facing features within ExecuFunction.
• We do not transfer Google user data to third parties except as necessary to provide the service, for security purposes, or to comply with applicable law.
• We do not use Google user data for advertising, including retargeting, personalized advertising, or interest-based advertising.
• We do not allow humans to read Google user data unless you have given affirmative consent, it is necessary for security purposes (e.g., investigating abuse), or it is required by law.

4. Data Retention

• Account data — retained until you delete your account
• Calendar cache — synced events are refreshed periodically; local cache deleted on disconnect
• Tasks, notes, projects, people — retained until you delete them or your account
• Chat and voice sessions — retained for 90 days, then automatically deleted
• Learned preferences — retained until you delete them or your account

5. Data Sharing

5.1 Service Providers

We share data with third-party service providers only as necessary to operate the service:

• AI providers — to process your requests and provide intelligent assistance (data is processed, not stored for training)
• Cloud infrastructure — for hosting and data storage
• Error monitoring — to identify and fix issues

5.2 No Sale of Data

We do not sell, rent, or trade your personal information to third parties.

5.3 Legal Requirements

We may disclose your information if required by law, court order, or government request.

6. Your Rights and Choices

6.1 Access and Export

You can access your data within the app. To request a full export, contact us at hello@execufunction.com.

6.2 Delete Your Account

You can request account deletion by contacting us. This will permanently delete all your data.

6.3 Disconnect Google Calendar

You can disconnect your Google Calendar at any time from the Settings page. This revokes our access and deletes cached calendar data. You can also revoke access directly from your Google Account permissions.

6.4 Manage Learned Preferences

You can view, edit, and delete facts the AI has learned about you from the Memory section of the app.

7. Security

We implement industry-standard security measures:

• All data encrypted in transit (TLS 1.3) and at rest
• OAuth tokens encrypted with AES-256
• Regular security reviews and monitoring
• Access controls and audit logging

8. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by posting a notice on our website or sending you an email.

9. Contact Us

Questions about this Privacy Policy? Contact us at hello@execufunction.com.